Appearing Before the
Regional Board
Delegations
There are many
opportunities to provide
input to the Regional
District. Sometimes,
people or those representing
organizations wish to make a
formal appearance before the
Regional Board or Committee
as a delegation in order to
address issues they consider
important to the community.
Before taking the step to
make a formal request to
appear before the Regional
Board, it's suggested
citizens first discuss the
issue with Regional District
staff. They are often
able to provide valuable
background and perhaps
recommend the appropriate
next steps without having to
go to the Board and ensure
that the concern is within
the jurisdiction of the
Regional District. If
the subject is one that
requires Board attention,
staff can also help with
information that will ensure
a meaningful and
constructive interaction.
Those wishing to appear
before the Regional Board or
Committee as a delegation
should refer to the
Regional District of Central
Okanagan
Delegation/Presentation
Policy. It
outlines the requirements
and expectations of any
delegation or presentation
to the Regional Board
including:
Mary Jane
Drouin, Corporate Services
Coordinator
Regional District of Central
Okanagan
1450 KLO Road
Kelowna, BC V1W 3Z4
Phone: 250-469-6224
Fax: 250-763-0606
Email:
mdrouin@cord.bc.ca
- Requests will be
reviewed by the
Corporate Officer and if
approved as a
delegation, will be
scheduled for the
appropriate meeting.
- Delegations will be
contacted to confirm the
scheduled date and time
of the delegation.
- If approved, please
forward any supporting
documentation for
publication in the
Agenda no later than the
Tuesday, of the week
prior to the Board or
Committee meeting at
which you will be
appearing.
- Delegations are
limited to a maximum of
ten minutes, regardless
of the number of
representatives wishing
to speak.
- Delegations are not
to appear for the sole
purpose of promoting an
individual business.
- Delegations
previously appearing on
a subject matter are to
provide new information
only in any subsequent
presentation relating to
the matter.
Formalities During
Board or Committee Meetings
The following
information is provided to
assist those appearing as a
delegation when preparing to
address Board or Committee
members:
- The Chair will
invite delegations to
the speakers podium to
make their presentation.
- Comments at the
Board meeting should be
directed to the Chair.
- Before making your
comments please
introduce yourself -
clearly stating your
name and address.
- Please speak
directly into the
microphone (when
available) so that your
input can be clearly
heard. Please be
aware that Board and
Committee meetings may
be recorded.
- The Chair may be
referred to as 'Mr.
Chair' or 'Madam Chair'
and other Board members
as 'Director'.
- The Chair and
Directors may ask
questions of the
delegation, as well as
Regional District staff.
- Delegations are
limited to ten minutes.
- Be aware that
comments on some issues
may be restricted by
legal requirements or
policy.
- At the close of the
delegation, the Board
may make a decision or
refer the item to the
appropriate department
for further action,
input or advice.
If you have any questions
about the delegation process
please contact the Corporate
Services Department at
250-763-4918.
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